GLOBAL BHUTANESE COMMUNITY COLORADO, Inc. GBCC, Inc
Dedicated
to the service of humanity
ARTICLE 1: NAME
The name of the
organization shall be the “GLOBAL BHUTANESE COMMUNITY COLORADO” (GBCC), Inc.
1.1: MISSION
GBCC is a community-based non-profit 501(c)(3)
Social Organization formed by the Bhutanese in Colorado with the objectives to
help Bhutanese and other refugee communities during their transition period to
become independent and integrate in the mainstream life of the United States of
America through education, cultural exchange, empowerment, integration, advocacy
and networking.
BCC is committed to strictly adhere to State and Federal
guidelines for the operation of social organization and commissioned its aims
and objectives within its parameter.
1.2: VISION
I) the
organization shall endeavor to preserve, protect and promote diverse Bhutanese
language, religion, culture and tradition, while protecting and respecting the
language, religion, culture and tradition of other communities.
ii)
The organization shall endeavor to
build close relationship with other communities, organizations and Institutions
in and around Colorado to facilitate Bhutanese community to find jobs,
education and training opportunity.
iii) The
organization shall endeavor to establish trust fund and shall lobby for
donation to fulfill its vision.
iv) The
organization shall work towards women’s empowerment through education and
involving them in various activities.
v) The
organization shall endeavor to create different activities for the Youth and
Children to foster ethics, social values and positive attitude thereby creating
healthy new generation in America.
vi) The
organization shall, without discrimination, endeavor to support seniors;
mentally and physically challenged by involving them in creative activities.
vii)
The organization shall endeavor to extend global support to the refugees and
the victims of natural disaster.
viii)
The organization shall strive to uphold global campaign for the promotion of
Human Rights and Social Justice and promote global happiness to institute
peaceful and harmonious world for the future generation.
ARTICLE
2: Office of the Organization
The
registered office of the organization shall be located in any city of Colorado,
USA. The organization may open branch offices, if deem necessary, at such places
as determined by the BOD.
2.1: Logo of the Organization.
The organization shall have a logo
which reflects the mission and vision of the organization.
The organization shall have seal which shall bear the name
of the organization and the year of its incorporation.
2.3: Purpose of the Organization
The
organization is a community-based non-profit 501(c)(3) social organization and
is not meant for the private gain of any individual. The whole income or assets
of the organization shall be utilized to render social services for the benefit
of the diverse community.
ARTICLE 3: Memberships
There
are three types of membership in the organization as defined below:
Any Bhutanese of age 18 and above and a legal
resident shall become the member of the organization without discrimination of
race, color, gender, sexual orientation, religion and possess the voting
rights. The annual membership fee for the general membership is $15.00.
Membership is renewed annually in June.
3.2: Process for
membership
Membership becomes
effective after completion and return, to the Board, of a membership
application and membership dues.
Application for voting membership shall be open to any person of Bhutanese
origin 18 years or older, and resident in the United States, who subscribes to
the mission, aims, and objectives of the Organization.
General
members shall be eligible for the board of directors through election, they
shall become the election committee, and access the organizational resources.
General
member shall also become the life-time member by paying $200.00 as a one-time
membership fee and possess the same rights.
Each member shall
have the right to:
• Cast one vote in
organization elections.
• Take active part
in the programs and activities of the Organization
• Receive
information and provide feedbacks on all aspects of the Organization’s
activities/
• Be elected to the governing bodies of the Organization
3.3: Associate
Members
Any person who is 18 years and above and a
legal resident outside from the Bhutanese community shall become an associate
member of the organization by paying annual membership fee of $20.00 which is
renewed annually in June. Associate members shall access to the resources of
the organization but shall not possess to voting rights.
3.4: Honorary Members
Any
individual without distinction of caste, creed, race, sex, ethnicity and
country of origin shall be honored as the honorary member of the organization based
on their contribution for social services but shall not enjoy the voting
rights.
3.5: Membership Dues
Membership and the Dues for the members
of the Organization shall be established by the Board of Directors. Both General
and Associate membership shall be renewed annually on or before June 30th.
The membership shall be terminated if not renewed by the due date.
ARTICLE 4: BOARD OF DIRECTORS
4.1: Board Role,
Size, and Compensation
4.2: Role
The Board is
responsible for overall policy and direction of the Organization, and it shall
delegate responsibility for day-to-day operations to the Executive Director and
Committees.
4.3: Size and Composition
The Board shall
have up to eleven and not fewer than seven members. Among the elected BoD, one
shall be voted for the Chair by the majority. One third of the Board of
Directors shall be from among the nominees of the Chair of the Board and
two-thirds of the Board of Directors shall be from among the nominees of the
general membership.
.4: Compensation
The board receives
no compensation other than actual expenses, such as travel and other expenses
incurred for the Organizational activities.
ARTICLE 5: Meetings
5.1: Annual
Meeting
The date of the
regular and the annual meeting shall be set by the Chair of the Board of
Directors who shall also set the time and place.
5.2: Regular
Meeting
Regular meeting
shall be set by the secretary and the information about the meeting shall be
sent in writing from the Secretary of the Board two weeks in advance.
5.3: Special
Meetings
The Chair, majory
of the Board or the Executive Committee, may call special meetings.
5.4: Notice
Notice of each
meeting shall be given to each Board Member not less than two weeks before the
meeting.
ARTICLE 6: Board Elections
6.1: Election
New directors and
current directors to fill the vacant position shall be elected or re-elected by
the voting members at the Annual General meetings in accordance with the
provision.
6.2:
Directors shall be elected on the basis of maximum votes secured.
Details of the
election process shall be determined by the Election Committee with the
approval of the Chair of the Board.
6.3: Nomination
The Election Committee, headed by the Chief of Election Committee formed
by the existing Board, shall be responsible for compiling a list of prospective
board members.
6.4: Election procedure:
The election committee
shall decide the procedure of the election.
6.5: Terms
All Board members
shall serve two-year term, but are eligible for re-election.
6.6: Quorum
A quorum must be
attended by at least 51% of the Board members before business can be transacted
or motions made or passed.
6.7: Notice
An official Board
meeting requires that each Board member receives a written notice from the
Secretary of the Board two weeks in advance.
ARTICLE 7:
OFFICERS OF THE BOARD AND DUTIES
There shall be
four officers of the Board consisting of a Chair, Vice Chair, Secretary and
Treasurer. Their duties are as follows:
7.1: Chairman
7.2: The Chairman
shall ensure planning and implementation of activities through the staff and
Directors of the Board of the Organization.
7.3: The Board, by
consensus, shall appoint a Chairman from amongst its members in the event of
the resignation by the incumbent Chairman or if he is no more able to serve in
that capacity.
7.4: The Chairman
attends all Board and Annual Membership meetings except for such sessions of
the Board or of the Annual Membership Meeting, in which questions about his/her
integrity, performance, compensation or any other issues concerning his
position is under discussion/consideration.
7.5: The Chairman may
authorize the Executive Director to take all reasonable steps to carry out the
work of the Organization to enter into contracts and agreements on behalf of
the Organization, as it may be necessary to advance the cause and interests of
the Organization.
7.6: The Chair of the
Board shall be accountable to the Board of Directors and the General Members.
7.7: Vice-Chair
The Vice-Chair
will chair committees on special subjects as designated by the board. S/he will
also head the Board in the temporary absences of the Chair.
7.8: The Secretary
The Secretary
shall be responsible for keeping records of Board actions and carrying out all
communication relating to the functions of the Board. S/he shall be responsible
for scheduling and conducting the board meetings.
7.9: The Treasurer
The Treasurer
shall submit a financial report to Board meeting as needed. Treasurer shall
chair the finance committee, assist in the preparation of the budget, help
develop fundraising plans, and make financial information available to Board
members, general members, and the public. The Treasurer shall keep or cause to
be kept proper books of accounts, and other financial records of the
Organization.
ARTICLE 8: Resignation and Termination
Resignation from
the Board must be in writing and received by the Secretary. The Chair shall
have the ultimate authority to accept the resignation of a Board Member.
A Board member
shall be removed for excess absences from the Board if s/he has three unexcused
absences from Board meetings in a year. A Board member, including the Chair,
may be removed for other reasons by the majority vote of the remaining
directors.
8.1: Voting
All decision of
the board will have to be supported by most of, much of the Board. When there
is a tie on an issue under vote in a board meeting, the Chair of the Board
shall cast the final vote.
9.1: Standing
Committees
The Organization
may have three Standing Committees: Executive Committee, Finance Committee, and
Membership Committee. The Board may create other committees as needed, such as
conference committee, development committee, program committee, and
disciplinary committee etc. The Board Chair appoints all committee chairs.
9.2: Executive Committee
The four officers
serve as the members of the Executive Committee. Except for the power to amend
the Articles of Incorporation and Bylaws, the Executive Committee shall have
all of the powers and authority of the Board of Directors in the intervals
between meetings of the Board of Directors, subject to the direction and
control of the Board of Directors.
9.3: Finance
Committee
The Treasurer is
chair of the Finance Committee, which includes other Board or general members.
The Finance Committee is responsible for developing and reviewing fiscal
procedures, and annual budget with staff and other Board members. The Board
must approve the budget, and all expenditures must be within the budget. The
Board or the Executive Committee must approve any major change in the budget.
Annual reports are required to be submitted to the Board showing income,
expenditures and pending income. The financial records of the organization are
public information and shall be made available to the membership, Board members
and the public.
9.4: Membership
Committee
The membership
Committee headed by the BOD or any general member shall be responsible for
registering new members into the organization processing membership
applications, and addressing member concerns.
ARTICLE 10 –
EXECUTIVE DIRECTOR AND STAFF
10.1: Executive
Director
The Executive
Director shall assist the Committees in carrying out their functions. The Chair
of the Board shall delegate all such powers to the Executive Director as
necessary to run the Association.
10.2: Duties
The Executive
Director has the day-to-day responsibilities for the organization, carrying out
the organization’s goals and policies. The Executive Director shall attend all
board meetings; report on the progress of the organization, answer questions of
the Board Members and carry out the duties described in the job description.
10.3: Compensation
The Board of
Directors shall decide the compensation of the Executive Director.
10.4: Term
The Executive
Director shall serve at the pleasure of the Board of Directors.
10.5: Staff
The Executive
Director shall hire other staff to assist in carrying out the organization’s
activities as and when necessary.
10.6: Hiring
The Board of
Directors hires the Executive Director and Executive Director shall hire other
staff as needed.
ARTICLE 11 –
LIMITATIONS
No substantial
part of the activities of the Organization shall constitute carrying on of
propaganda or otherwise attempting to influence legislation, or any initiative
or referendum before the public, and the organization shall not participate in,
or intervene in (including by publication or distribution of statements), any
political campaign on the behalf of, or in opposition to, any candidate for
public office.
ARTICLE 12 –
AMENDMENTS
12.1 To manage with the changing time and
circumstances, the Bylaws of the organization shall be changed through the
process of amendment, if deem necessary.
12.2 The Bylaws of the organization shall be
amended by the majority of the Board at any meeting after giving notice of such
purpose to the general members of the organization.
12.3 The amended version of the Bylaws shall be
endorsed by the Chairman and shall be incorporated.
12.4 Any amendment made in the bylaws shall be
made public to the members of the organization in the general meeting.
ARTICLE 13-
DISSOLUTION OR LIQUIDATION OF THE ORGANIZATION
Members of the
organization shall be notified of the dissolution or liquidation of the
Organization. The Membership, with a simple majority of the voting members,
shall decide at the annual or general meeting to ratify or reject the
dissolution or liquidation.
In the event of
dissolution, any remaining funds of the Organization shall be applied by the
executive committee (before vacating office) in furtherance of the Organization's
aims, and no member shall have any claims on the Organization in respect to
fees and subscriptions paid, etc. Any of the remaining assets shall be
distributed to a non-profit fund, foundation, or corporation that is organized
and operated exclusively for charitable purposes, and that has established its
tax-exempt status with the Internal Revenue Service (IRS). No private
individual, member, trustee, director or officer of the Organization shall
benefit or be entitled to share, in the distribution of any of the Organization's
assets during the dissolution.
ARTICLE 14:
RESIDUAL
The Board of
Directors by the majority shall decide all issues not covered in this document.
ARTICLE 15: CERTIFICATION/APPROVAL
These Bylaws were
approved at a meeting of the Board of Directors of the Organization, by the
majority, on 01/01/2018.
Board of Directors
present in the meeting
Som Baral
Moni Rai
Damber Dhungel
Kedar Khatiwoda
Pabitra Dhaurali
Rohit Dhungel
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