GLOBAL BHUTANESE COMMUNITY COLORADO, Inc. GBCC, Inc
Dedicated to the service of humanity
ARTICLE 1: NAME
The name of the organization shall be the “GLOBAL BHUTANESE COMMUNITY COLORADO” (GBCC), Inc.
GBCC is a community-based non-profit 501(c)(3) Social Organization formed by the Bhutanese in Colorado with the objectives to help Bhutanese and other refugee communities during their transition period to become independent and integrate in the mainstream life of the United States of America through education, cultural exchange, empowerment, integration, advocacy and networking.
BCC is committed to strictly adhere to State and Federal guidelines for the operation of social organization and commissioned its aims and objectives within its parameter.
I) the organization shall endeavor to preserve, protect and promote diverse Bhutanese language, religion, culture and tradition, while protecting and respecting the language, religion, culture and tradition of other communities.
ii) The organization shall endeavor to build close relationship with other communities, organizations and Institutions in and around Colorado to facilitate Bhutanese community to find jobs, education and training opportunity.
iii) The organization shall endeavor to establish trust fund and shall lobby for donation to fulfill its vision.
iv) The organization shall work towards women’s empowerment through education and involving them in various activities.
v) The organization shall endeavor to create different activities for the Youth and Children to foster ethics, social values and positive attitude thereby creating healthy new generation in America.
vi) The organization shall, without discrimination, endeavor to support seniors; mentally and physically challenged by involving them in creative activities.
vii) The organization shall endeavor to extend global support to the refugees and the victims of natural disaster.
viii) The organization shall strive to uphold global campaign for the promotion of Human Rights and Social Justice and promote global happiness to institute peaceful and harmonious world for the future generation.
ARTICLE 2: Office of the Organization
The registered office of the organization shall be located in any city of Colorado, USA. The organization may open branch offices, if deem necessary, at such places as determined by the BOD.
2.1: Logo of the Organization.
The organization shall have a logo which reflects the mission and vision of the organization.
The organization shall have seal which shall bear the name of the organization and the year of its incorporation.
2.3: Purpose of the Organization
The organization is a community-based non-profit 501(c)(3) social organization and is not meant for the private gain of any individual. The whole income or assets of the organization shall be utilized to render social services for the benefit of the diverse community.
ARTICLE 3: Memberships
There are three types of membership in the organization as defined below:
Any Bhutanese of age 18 and above and a legal resident shall become the member of the organization without discrimination of race, color, gender, sexual orientation, religion and possess the voting rights. The annual membership fee for the general membership is $15.00. Membership is renewed annually in June.
3.2: Process for membershipMembership becomes effective after completion and return, to the Board, of a membership application and membership dues.
Application for voting membership shall be open to any person of Bhutanese origin 18 years or older, and resident in the United States, who subscribes to the mission, aims, and objectives of the Organization.
General members shall be eligible for the board of directors through election, they shall become the election committee, and access the organizational resources.
General member shall also become the life-time member by paying $200.00 as a one-time membership fee and possess the same rights.
Each member shall have the right to:
• Cast one vote in organization elections.
• Take active part in the programs and activities of the Organization
• Receive information and provide feedbacks on all aspects of the Organization’s activities/
• Be elected to the governing bodies of the Organization
3.3: Associate Members
Any person who is 18 years and above and a legal resident outside from the Bhutanese community shall become an associate member of the organization by paying annual membership fee of $20.00 which is renewed annually in June. Associate members shall access to the resources of the organization but shall not possess to voting rights.
3.4: Honorary Members
Any individual without distinction of caste, creed, race, sex, ethnicity and country of origin shall be honored as the honorary member of the organization based on their contribution for social services but shall not enjoy the voting rights.
3.5: Membership Dues
Membership and the Dues for the members of the Organization shall be established by the Board of Directors. Both General and Associate membership shall be renewed annually on or before June 30th. The membership shall be terminated if not renewed by the due date.
ARTICLE 4: BOARD OF DIRECTORS
4.1: Board Role, Size, and Compensation
The Board is responsible for overall policy and direction of the Organization, and it shall delegate responsibility for day-to-day operations to the Executive Director and Committees.
4.3: Size and Composition
The Board shall have up to eleven and not fewer than seven members. Among the elected BoD, one shall be voted for the Chair by the majority. One third of the Board of Directors shall be from among the nominees of the Chair of the Board and two-thirds of the Board of Directors shall be from among the nominees of the general membership.
The board receives no compensation other than actual expenses, such as travel and other expenses incurred for the Organizational activities.
ARTICLE 5: Meetings
5.1: Annual Meeting
The date of the regular and the annual meeting shall be set by the Chair of the Board of Directors who shall also set the time and place.
5.2: Regular Meeting
Regular meeting shall be set by the secretary and the information about the meeting shall be sent in writing from the Secretary of the Board two weeks in advance.
5.3: Special Meetings
The Chair, majory of the Board or the Executive Committee, may call special meetings.
Notice of each meeting shall be given to each Board Member not less than two weeks before the meeting.
ARTICLE 6: Board Elections
New directors and current directors to fill the vacant position shall be elected or re-elected by the voting members at the Annual General meetings in accordance with the provision.
6.2: Directors shall be elected on the basis of maximum votes secured.
Details of the election process shall be determined by the Election Committee with the approval of the Chair of the Board.
The Election Committee, headed by the Chief of Election Committee formed by the existing Board, shall be responsible for compiling a list of prospective board members.
6.4: Election procedure:
The election committee shall decide the procedure of the election.
All Board members shall serve two-year term, but are eligible for re-election.
A quorum must be attended by at least 51% of the Board members before business can be transacted or motions made or passed.
An official Board meeting requires that each Board member receives a written notice from the Secretary of the Board two weeks in advance.
ARTICLE 7: OFFICERS OF THE BOARD AND DUTIES
There shall be four officers of the Board consisting of a Chair, Vice Chair, Secretary and Treasurer. Their duties are as follows:
7.2: The Chairman shall ensure planning and implementation of activities through the staff and Directors of the Board of the Organization.
7.3: The Board, by consensus, shall appoint a Chairman from amongst its members in the event of the resignation by the incumbent Chairman or if he is no more able to serve in that capacity.
7.4: The Chairman attends all Board and Annual Membership meetings except for such sessions of the Board or of the Annual Membership Meeting, in which questions about his/her integrity, performance, compensation or any other issues concerning his position is under discussion/consideration.
7.5: The Chairman may authorize the Executive Director to take all reasonable steps to carry out the work of the Organization to enter into contracts and agreements on behalf of the Organization, as it may be necessary to advance the cause and interests of the Organization.
7.6: The Chair of the Board shall be accountable to the Board of Directors and the General Members.
The Vice-Chair will chair committees on special subjects as designated by the board. S/he will also head the Board in the temporary absences of the Chair.
7.8: The Secretary
The Secretary shall be responsible for keeping records of Board actions and carrying out all communication relating to the functions of the Board. S/he shall be responsible for scheduling and conducting the board meetings.
7.9: The Treasurer
The Treasurer shall submit a financial report to Board meeting as needed. Treasurer shall chair the finance committee, assist in the preparation of the budget, help develop fundraising plans, and make financial information available to Board members, general members, and the public. The Treasurer shall keep or cause to be kept proper books of accounts, and other financial records of the Organization.
ARTICLE 8: Resignation and Termination
Resignation from the Board must be in writing and received by the Secretary. The Chair shall have the ultimate authority to accept the resignation of a Board Member.
A Board member shall be removed for excess absences from the Board if s/he has three unexcused absences from Board meetings in a year. A Board member, including the Chair, may be removed for other reasons by the majority vote of the remaining directors.
All decision of the board will have to be supported by most of, much of the Board. When there is a tie on an issue under vote in a board meeting, the Chair of the Board shall cast the final vote.
9.1: Standing Committees
The Organization may have three Standing Committees: Executive Committee, Finance Committee, and Membership Committee. The Board may create other committees as needed, such as conference committee, development committee, program committee, and disciplinary committee etc. The Board Chair appoints all committee chairs.
9.2: Executive Committee
The four officers serve as the members of the Executive Committee. Except for the power to amend the Articles of Incorporation and Bylaws, the Executive Committee shall have all of the powers and authority of the Board of Directors in the intervals between meetings of the Board of Directors, subject to the direction and control of the Board of Directors.
9.3: Finance Committee
The Treasurer is chair of the Finance Committee, which includes other Board or general members. The Finance Committee is responsible for developing and reviewing fiscal procedures, and annual budget with staff and other Board members. The Board must approve the budget, and all expenditures must be within the budget. The Board or the Executive Committee must approve any major change in the budget. Annual reports are required to be submitted to the Board showing income, expenditures and pending income. The financial records of the organization are public information and shall be made available to the membership, Board members and the public.
9.4: Membership Committee
The membership Committee headed by the BOD or any general member shall be responsible for registering new members into the organization processing membership applications, and addressing member concerns.
ARTICLE 10 – EXECUTIVE DIRECTOR AND STAFF
10.1: Executive Director
The Executive Director shall assist the Committees in carrying out their functions. The Chair of the Board shall delegate all such powers to the Executive Director as necessary to run the Association.
The Executive Director has the day-to-day responsibilities for the organization, carrying out the organization’s goals and policies. The Executive Director shall attend all board meetings; report on the progress of the organization, answer questions of the Board Members and carry out the duties described in the job description.
The Board of Directors shall decide the compensation of the Executive Director.
The Executive Director shall serve at the pleasure of the Board of Directors.
The Executive Director shall hire other staff to assist in carrying out the organization’s activities as and when necessary.
The Board of Directors hires the Executive Director and Executive Director shall hire other staff as needed.
ARTICLE 11 – LIMITATIONS
No substantial part of the activities of the Organization shall constitute carrying on of propaganda or otherwise attempting to influence legislation, or any initiative or referendum before the public, and the organization shall not participate in, or intervene in (including by publication or distribution of statements), any political campaign on the behalf of, or in opposition to, any candidate for public office.
ARTICLE 12 – AMENDMENTS
12.1 To manage with the changing time and circumstances, the Bylaws of the organization shall be changed through the process of amendment, if deem necessary.
12.2 The Bylaws of the organization shall be amended by the majority of the Board at any meeting after giving notice of such purpose to the general members of the organization.
12.3 The amended version of the Bylaws shall be endorsed by the Chairman and shall be incorporated.
12.4 Any amendment made in the bylaws shall be made public to the members of the organization in the general meeting.
ARTICLE 13- DISSOLUTION OR LIQUIDATION OF THE ORGANIZATION
Members of the organization shall be notified of the dissolution or liquidation of the Organization. The Membership, with a simple majority of the voting members, shall decide at the annual or general meeting to ratify or reject the dissolution or liquidation.
In the event of dissolution, any remaining funds of the Organization shall be applied by the executive committee (before vacating office) in furtherance of the Organization's aims, and no member shall have any claims on the Organization in respect to fees and subscriptions paid, etc. Any of the remaining assets shall be distributed to a non-profit fund, foundation, or corporation that is organized and operated exclusively for charitable purposes, and that has established its tax-exempt status with the Internal Revenue Service (IRS). No private individual, member, trustee, director or officer of the Organization shall benefit or be entitled to share, in the distribution of any of the Organization's assets during the dissolution.
ARTICLE 14: RESIDUAL
The Board of Directors by the majority shall decide all issues not covered in this document.
ARTICLE 15: CERTIFICATION/APPROVAL
These Bylaws were approved at a meeting of the Board of Directors of the Organization, by the majority, on 01/01/2018.
Board of Directors present in the meeting